Data Mapping Tutorial: Tips, Tricks, and Techniques

Data Mapping is the backbone of any business, organization, or enterprise. Whoever coined the phrase ‘information is power’ must have envisioned a world like today. Without proper analysis and filtration of data, top management is unable to make informed decisions that would propel a business forward. And that’s why you need the right tool for the job.

You can get the best data mapping tools with Ethyca. When it comes to data regulation and data privacy, Ethyca is the service provider you need. We can help you build the perfect data map for your business and with compliance with several laws like the GDPR and the CCPA.

Data mapping

As the name suggests, data mapping involves the flow of data from one part of the organization to another. Data mapping also takes into consideration the sensitivity of the information. In its construction, a data map will have certain protocols that would measure and filter information to the appropriate channels.

Data mapping protocols and restrictions will also determine the need for data updates, disposal, and other needs.

Tips and Tricks

As explained above, data mapping is all about mapping the flow of data from one point to another. It is therefore critical that you are able to outline the assets of the company. This involves the identification of processes, location, storage, and resources. Human resources responsible for certain tasks must also be identified or appointed.

Classification of information will determine the flow of information from one entity or another. It will also determine the access. You can classify your information as public, internal or confidential. Depending on the level of confidentiality, you can have restrictions and access codes. You must ensure that the classification matches the needs of the company with particular information.

Data can only be viable for a certain period of time. After it has served its purpose, there is no need for it to be retained. You might need the help of an IT expert to help you determine the time frame for personal information.


There are a number of data mapping techniques in the current market. They are as defined below:

  •         Fully Automated Data Mapping. It is one of the simplest and most efficient data mapping techniques. It is mostly used for non-technical professions with a drag and drop tool.
  •       Schema Mapping. This data mapping technique is semi-automated and requires the touch of an IT expert to counter-check any connections and relations made.
  •         Manual Data Mapping is where the IT professional manually maps out the data sources and flow of data from one entity to another.

A professional data map incorporates the client’s data into the system. The map clearly outlines the processing, storage, and retrieval pathways available in your company. To protect a client’s information, the US government has passed a number of data privacy regulations that all data mapping tools must adhere to.

For the best mapping tools, make sure you contact Ethyca.